Voice Mail and Fax Boxes of the PBX > Voice Mail and Fax Boxes > Function Key to Open a Voice Mail/Fax Box
Function Key to Open a Voice Mail/Fax Box
While the telephone is in the idle state, press the key generally assigned for accessing the function and then pick up the receiver to establish a connection to the voice mail/fax box. If you have been assigned several boxes, a list of all boxes will be opened.
Press the defined and assigned key in the idle state of the telephone to set up a connection to a defined box.
If you press the defined and assigned key during recording by a voice mailbox, you an take over the call to a voice mailbox or open the assigned voice mailbox.
Note: Press the function key again to switch from the message entry to archive or vice versa.
In addition the status of the box is indicated by the corresponding LED.
 
LED signalling on the key (for general key assignment):
Green (blinking)
There are new messages in at least one box assigned to the subscriber.
Green
There are only messages which have already been listened to in at least one box assigned to the subscriber.
Off
There are no new messages in the boxes assigned to the subscriber.
 
LED signalling on the key (for defined key assignment):
Red
A new message is being recorded. After pressing the key the call can be accepted by picking up the receiver.
Yellow (blinking)
The box is full.
Yellow
The fill level of the box has exceeded the warning limit.
Green (blinking)
There are new messages in the box.
Green
There are only messages which have already been read/listened to in the box
Off
There are no new messages in the box.
Note: When functions are defined on the second key level (optional, see Technical Data in the Instructions), LED signalling is not available.
Requirements for operating the function:
•
Voice mail/fax box which is configured in the PBX and assigned to the telephone
 
Proceed as follows by assigning the function key:
•
Using COMfortel Set by selecting
–
voice mailbox - open
–
voice mailbox - open defined
•
Using the telephone by selecting
–
VMB open
 
Proceed as follows by assigning the function key:
•
Using COMfortel Set by selecting
•
Using the telephone by selecting
Note: For further information about the general procedures when assigning function keys, see Function Keys.
Additional settings for this function key are described in the following.
 
 
 
Configuration with COMfortel Set
 
Voice mailbox – Telephone no 
Phone number of the box whose function shall be switched.
 
 
Configuration with the Telephone
 
Telephone no
Phone number of the box whose function shall be switched.
 
general: Press the key to open a selection list where the box to be opened can be selected.
defined: Press the key to open the selected voice mailbox.
COMfortel 1600 - Firmware V2.2 - COMfortel Set V3.16 - Advanced Information V10 02/2019