Settings Configuration Manager E-Mail

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Using the Configuration Manager (page Settings > COMfortel > E-mail)

There are several language templates available for e-mails that are sent by the answering machine. These language templates include different text elements (boilerplates) which are used to create the e-mails. The language templates are in *.xml file format.

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General: General text elements

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Date and time: Boilerplates with variables for date and time

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Mailbox: New Message: Boilerplates for information about a new message

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Test e-mail: Boilerplates for creating a test e-mail.

Language template

User-defined: The user-defined language template is automatically created in the language used by the Configuration Manager. The user-defined language template has the boilerplates described above, in the relevant language, and can be configured by the user.

Language Template (Language): The language template cannot be configured by the user

Import language template

Import

Requirements:

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A language template (*.xml) saved on a data storage device (PC)

Notes:

The language template you import overwrites the user-defined language template in the telephone.

The file structure of the imported language template must match the file structure of the user-defined language template. For this reason, you should export the user-defined language template to your PC. Edit the text fields in the language template without changing the structure of the *.xml file. After you have imported the language template, your updates are displayed in the user-defined language template.

Select and save the language template. Subsequently, it will be displayed under Language Template Management as user-defined.

View language template

To view the individual boilerplates of a language template (language), mark the corresponding line in the table under Language template management, select a boilerplate in the list field in the middle of the line and then click

View.

Configuring user-defined language template

To configured the individual boilerplates of a user-defined language template, mark the corresponding line in the table under Language template management, select a boilerplate in the list field in the middle of the line and then click

Configure.

Note: The boilerplates used to create the language template are displayed in the left-hand column of the dialogue. You can make your changes in the right-hand column.

Exporting language templates

The language templates can be exported to configure it centrally, for example, and then import it into several telephones.

Mark the corresponding line in the table under Language template management and then click

Export.

Note: The language template will be exported entirely. Therefore, it is not necessary to specifically select a boilerplate.

Import logo

Requirements:

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A logo (*.jpg) saved on a data storage device (PC)

Notes:

The logo must be provided in *.jpg file format and must be 160 x 60 pixels (width x height) in size.

The maximum permitted file size for a logo is 50 kB. The memory for all logos is limited to 500 kB.

If you do not import your own logo, the logo supplied with the system will be used instead.

Select and save the logo.

Note: To delete an imported logo, click Delete under Delete logo.

Outgoing e-mail server

Sender

Enter the sender‘s e-mail address.

Address

Enter the address of the SMTP outgoing e-mail server (server or IP address). You can obtain the address of the outgoing e-mail server from your e-mail provider or you can read it up in the Internet.

Port

Enter the port number of the outgoing e-mail server. You can obtain the port number from your e-mail provider or read it up in the Internet.

Authentication type

Select the authentication type that is required from the e-mail server.

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No authentication: Authentication is not performed.

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Username/Password: Authentication is performed with the username and password.

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MD5 challenge-response: Authentication is performed with an MD5 challenge-response. This means the password is not transferred in plain (unencrypted) text.

Username

Requirements:

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Username/password as selected authentification type

Enter the username. In most cases, the complete e-mail address of the sender must be entered. You will obtain further information about this from your e-mail provider.

Password

Requirements:

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Username/password was selected as authentification type

Enter the authentication password. It is the password of the sender‘s e-mail account.

Encryption

Encryption disabled: Switches encryption off.