Opening the Message List of a Fax Box

Open the message list of a fax box to download telefaxes to your telephone, delete them or move them into an archive. In addition, you cen forward telefaxes via e-mail.

Note: Your telephone saves telefaxes in the *.pdf file format. To read the telefaxes, you need to install a suitable app on your telephone (see chapter Introduction to the Telephone > Apps > All Apps > Installing Additional Apps).


LED signalling on the message key:
Off	No recordings present.
Red (blinking)	New recordings are present. The fill level of a fax box has exceeded the warning threshold.
Red	No new messages are present. Only recordings that have already been listened to are present. The fill level of a fax box has exceeded the warning threshold and has already been acknowledged.

Proceed as follows:

•

Using the telephone (function key or

> Functions > VMB open)

Press the

Message key.

This displays the available lists (this function is skipped if the other lists are empty).

Select the message list for the fax box.

In the list field on the left, above the message list, select one of the following options:

All faxes: Displays all telefaxes saved in the message list.

Sent faxes: Displays only the sent telefaxes.

Received faxes: Displays only the received telefaxes.

Archive: Displays the archive of the fax box.

Select a message.

Select one of the following options:


	Saves the telefax to the telephone.
	Distributes the telefax to another fax box.
	Moves the telefax into the archive.
	Fetches the telefax from the archive.
	Marks the telefax as already downloaded.
	Marks the telefax as new.
	Deletes the displayed telefax. To delete all telefaxes from the message list, press the Menu key and tap on Delete all messages, then tap on OK.
	Sends the telefax to the e-mail address entered for E-mail notification.