Buch1 > Using the Configuration Manager > User data > Address Books > Settings of the Contact Groups
Settings of the Contact Groups
Proceed as follows:
•Using the Configuration Manager (User data > Address books > Contact groups)
Contact groups
Name of the contact group.
Number of contacts in contact group
Specifies how many contacts are existing in a contact group.
Contact group type
To organise large address books, up to 20 contact groups can be created and assigned for All contacts.
The contact group Phone book version 1 is created automatically. Only over these, contacts can be provided to also older system phones (COMfortel 1100, 1500, 2500 (AB), VoIP 2500 AB). The phone books of these system phones as well as the Phone book version 1 are limited to 400 contacts. Only one phone number can be stored per contact.
*Note: Subscribers with phone book authorisation and read access to Phone book version 1 can dial exchange line numbers without exchange line authorisation.
Administrators and sub-administrators can create own contact groups and assign types to them. These types set the possible size of the contact group and specify the phones to which the contacts in this contact group are to be transmitted.


Contact group type
Standard
•A maximum of 2000 contacts
•For the system phones
−COMfortel 1400 IP/2600 IP/3600 IP
−COMfortel 3200/3500
−COMfortel 1200/1400/1600/2600
DECT 900
•A maximum of 140 contacts
•For COMfortel DECT 900 handsets
DECT 900c
•A maximum of 250 contacts
•For COMfortel DECT 900 handsets
Google
•For synchronisation with Gmail
*Note: The contacts in the DECT 900 and DECT 900C contact groups must also be contained in the Phone book version 1.
*Note: Only one type can be selected per contact group. It is not possible to change the contact group type afterwards.
*Note: If you have not selected a type, the Standard contact group type is automatically assigned to the new contact group.
Last Google update
Displays the date and time on which the Google contact group was last synchronised with the Gmail account's contact data, either automatically or manually.
Configure
Use the PBX Google contact group contact group type to transfer contact data from a Gmail account to the PBX's address books. Once you have created a Google contact group, you can synchronise it with one or all the contact groups managed under Gmail. You can either do this manually or on a time-specific basis.
*Note: From firmware version 8.0 onwards, synchronisation is performed via a different interface. Reauthentication is required for existing Google contact groups. A note is displayed next to the button to this effect. After authentication, you can continue configuring the contact group.
ACCESS DATA
Release code
This code is generated and transferred automatically by Google.
Copy
Copies the release code to the clipboard so it can be used for authentication.
Authentication
You are transferred directly to Google, so you can authenticate your Google account. Input the required data in the authentication dialogue.
CONFIGURATION
Google synchronisation active
The Google contact group is synchronised with the contact data in the Gmail account.
Last update
Displays the date and time on which the Google contact group was last synchronised with the Gmail account's contact data, either automatically or manually.
Update interval
Enter the time interval for automatic synchronisation.
Google Contact Groups
Select the Google contact groups that are to be synchronised automatically.
Manual synchronisation
Manual synchronisation of the Gmail managed contact group can be initiated at any time, regardless of automatic synchronisation. The status can be queried on the User data > Address books > Contacts and assignment page.
There is no synchronisation yet
Synchronisation successful
Synchronisation is running
Synchronisation not successful
*Note: A maximum of 2000 contacts can be synchronised.
New
A new contact group is added.
Save
The changes are saved.
Delete
The selected contact group is deleted.


Requirements for subscribers:
•Write access to at least one contact group
•Only contacts that are assigned to the contact groups for which the subscriber has write access
*Note: You can select and delete multiple contact groups at once by holding down the Shift or Ctrl key.