Using the Configuration Manager (Device > Voice mail and fax boxes > Properties)

Select the voice mailbox for which the settings are to be made.

If several language files have been imported, the language of the announcements can be configured (Devices > Voice mail and fax boxes > Basic settings).

The language file is used that is set under Devices > Voice mail and fax boxes > Basic settings.

e. g. deutsch - V02.01

The language of the selected language file is used.

All new messages will be replayed automatically without the need for further inputs and marked as listened to if the voice mailbox is queried or if message forwarding is used.

A voice mailbox can be queried from an external connection. The remote access can be performed by the administrator, sub-administrator, or owner/user after entering the corresponding PIN

Freely selectable 6-digit PIN. With the exception of the admin PIN, a PIN must not begin with a zero.

Incoming new messages are forwarded to the configured destination

Forwarding after lately recorded messages

Enter the number of messages between 1 and 20, after which the forwarding can be started (depending on the configured notification time period).

Notification time period from hr until hr

Enter the time period in which the messages are to be forwarded.

The messages are forwarded daily in a determined time period.

Mon - Fri until Sun

The messages are forwarded on the selected week days in a determined time period.

Number of repetitions with min. pause

Select the repetitions in the first list field and select the pause length between the forwarding attempts in the second list field respectively in between 0 and 9 repetitions or minutes.

The call take-over function enables a user to take over a call which was accepted by the voice mailbox.

Every internal subscriber is permitted to take over calls.

Every owner or user is permitted to take over calls. If a group is owner or user, every group member can take over calls.

The maximum recording capacity specifies the maximum memory capacity in megabytes (MB) available for the recording of messages of the box. Additionally, the maximum length per recording can be specified. It indicates the number of minutes after which the voice mailbox ends a recording automatically (in as far as the caller has not already hung up).

Enter a value for the recording capacity between 15 and 1048576 MB. Behind the entry field, it is displayed how much the entered value is in minutes. If no value is entered, the recording capacity is unlimited (maximum memory utilisation).

Enter a value for the recording length between 1 and 99 min. If no value is entered, the recording length is unlimited (maximum memory utilisation).

The memory is cleared when a certain fill level is reached.

If the maximum number of stored messages or the maximum recording capacity of the box (between 50 up to 95 %) is reached, the oldest messages marked as read will be deleted as soon as new messages arrive. Archived messages will not be deleted.

Requirements:

The e-mails are transferred via the default outgoing mail server.

Name of an outgoing mail server: The e-mails are transferred via the selected outgoing mail server.

In the case of an incoming message, this information is sent as an e-mail.

The audio file is provided in *.MP3 format.

In the message list, a sent message is marked as read.

Enter a value between 50 and 90 %. When the amount of memory used exceeds the specified level, this information is sent as an e-mail.

In the case of failure of automatic clean-up, this information is sent as an e-mail.

(System e-mail)

Link to the page Administration > System messages for specifying how the system reacts to system information.

Select the language file.

The default logo is used.

The selected logo is used.

The e-mail addresses of up to 10 message recipients can be entered for e-mail transfer. Subsequently, a test e-mail can be sent to check whether the e-mail transfer to the message recipients entered works without fault.

Requirements: