Contacts
Proceed as follows:
•As administrator: User data > Address Books > Contacts and assignment
•As a subscriber: Contacts and assignment
Requirements:
•For users: read access to at least one contact group
All contacts
All contacts are displayed.
Note: Searching for contacts can be restricted in the following way:•via contact groups by clicking a contact group.
•using the filter by entering at least one character or digit in one or more of the entry fields.
•using the tabs by clicking All, Contacts without contact groups, or an initial letter.
Buttons for each contact for:
View | |
Editing | |
Displaying the QR code | |
Exporting a vCard (Format vCard 2.1) | |
Soft Call Requirements: •Logged in as subscriber The stored phone number is automatically dialled. |
New
Delete
All contacts: In this view, individual or all contacts contained in standard or DECT contact groups can be deleted.Google contact group: To delete a contact from this group, you must first delete it in Google. With the next synchronisation, this will also be deleted from the Google contact group linked to Google.
Important: Deleting a contact cannot be undone.Proceed as follows for subscribers:
•Write access to at least one contact group
•Only contacts that are assigned to the contact groups for which the subscriber has write access
Note: You can select and delete multiple contacts at the same time by holding down the Shift or Ctrl key.Note: Delete is only available in the view All contacts. Delete all
All contacts: As administrator or sub-administrator, all contacts can be deleted at the same time in this view.
Important: If you delete all the contacts you cannot undo this step.Note: Delete all is only available in the view All contacts. vCard v2.1 import
Import of a vCard in version 2.1.
CSV import
All contacts: For exported address books in *.csv format, e.g. from a COMmander 6000 that is using an older firmware version or another PBX, the contact data contained therein can be imported here and the contacts can be assigned to one or more contact groups.
Phone book version 1: CSV imports from an old phone book export are assigned to this contact group. Contacts whose fields are identical to existing contacts will be overwritten. In all other cases a new contact will be created.
Requirements:
•Admin or sub-admin rights
•CSV file in address book format
Notices:CSV import is not available for subscribers and only available in the following view: All contacts.
The contacts are automatically assigned to the predefined standard contact groups.
CSV FILE
A csv file (*.csv) is loaded into the PBX via the Configuration Manager.
IMPORT
Select an import template.
PREVIEW
Display the entries in the CSV file.
CSV export
Requirements:
•For users: read access to at least one contact group
You can export contact groups, contacts with the same initial letter or All contacts in a single text file (*.csv).
Important: Note the following legal notes. It might be that the contacts include the following legally especially protected components:•Private and work address
•Private and work phone and fax numbers
•Birthdays
•Photos of the person (in connection with the data backup)
•Electronic contact addresses (private and work), e.g. the e-mail addresses
•Position and department within a company
Notices:Before the contacts are being saved, all subscribers to the PBX must be informed that these contents will be forwarded and about who will use the data received.
It is essential to store the data securely and in accordance with legal requirements.
If you want to make the contacts available to your specialised dealer or to the manufacturer for error analysis, you must make sure that the legal requirements are fulfilled.