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About this Manual
Basic Knowledge
Device Overview
Functions of Keys and LEDs
Display
Symbols
Introduction to the Operation
In the Idle State
Main Menu
Function Keys
Menu Options in Telephone Number and Text Entry Menus
Menu Options During Incoming Calls
Menu Options during Outgoing Calls
Menu Options during Calls
Menu Options during Query Calls
Configuration Software COMfortel Set
Installing COMfortel Set
Starting COMfortel Set
Exiting COMfortel Set
Configuring the Language of the Configuration Software
Configuring Interface Used
Opening Configuration
Creating a New Configuration
Saving Configuration
Close the Configuration
Using Print Functions
Operating Instructions for COMfortel Set
Help
Telephoning
Incoming Calls
Options During an Incoming Call
Accepting Incoming Calls
Rejecting Incoming Calls
Hold incoming calls
Forwarding Incoming Calls
Call Waiting Calls
Options During a Call Waiting Call
Rejecting Call Waiting Calls
Accepting Call Waiting
Forwarding Call Waiting
Switching off Call Waiting Tone
Outgoing Calls
Options for Outgoing Calls
Picking up Receiver and Dialling Telephone Number
Dialling Telephone Number with Dial Preparation
Initiating External Calls with Calling Line Identity Restriction
Dialling Telephone Number on Direct Exchange Line Access
Options for Unsuccessful Calls
Initiating Callback on Busy
Initiating Callback on No Response
Initiating Priority Call for Do-not-disturb
Calls
Options during a Call
Retrieving Information about a Call
Sending DTMF Signals
Muting a Call
Ending a Call
Query Calls
Initiating a Query Call
Ending a Query Call
Options during a Query Call
Splitting
Ending One of the Two Calls
Connecting Both Communication Partners
Transferring
Options for Transferring a Call
Transfer with Announcement
Transfer without Announcement
Placing Communication Partner in Waiting Loop
Calling a Third Subscriber and Transferring to an Active Communication Partner
Conference Calls
Initiating Conference Calls
Options during a Conference Call
Initiating Toggling Between Conversations during a Conference Call
Ending a Call with a Conference Call Partner
Connecting both Conference Call Partners
Ending Conference Call Completely
Hands-free Calling
Initiating Call in Hands-free Calling Mode
Ending up Call in Hands-free Calling Mode
Switching on Hands-free Calling During a Call
Switching off Hands-free Calling and Returning to Normal Calling
Loudspeaker Listening
Switching on Loudspeaker Listening during a Call
Switching off Loudspeaker Listening and Returning to Normal Calling
Ending a Call in Loudspeaker Listening Mode
Headset Calls
Initiating Headset Calls
Ending a Call in Headset Operation
Initiating Listen in Function on Receiver
Ending Listen in Function on Receiver
Telephone Book and Lists
Telephone Book
Opening the Telephone Book
Dialling from Telephone Book
Configuring a Contact
Editing a Contact
Deleting a Contact
Entering Comments for a Contact
Configuring a Call Macro
Accepting Telephone Numbers from Dial Preparation
Accepting Telephone Numbers into Other Menus
Displayed Telephone Number Range for Telephone Book
Importing the Telephone Book
Importing Outlook Contacts
Exporting the Telephone Book
Redial List
Opening the Redial List
Dialling from Redial List
Deleting Entries in Redial List
Calls to be Recorded for Redial List
Call List
Opening the Call List
Dialling from Call List
Deleting Entries in Call List
Function Key for Call List
Calls to be Recorded for Call List
Caller List
Opening the Caller List
Dialling from Caller List
Deleting Entries in Caller List
Function Key for Caller Lists
Calls to be Recorded for Caller List
LED of the Message Key
Functions
Exchange Line Transfer
Exchange Line Transfer Sequence
Function Key for Exchange Line Transfer
Call Waiting
Call Waiting On/Off
Function Key for Call Waiting
Call Waiting Signalling via Tone
Do-not-disturb
Do-not-disturb Function On/Off
Function Key for Do-not-disturb
Type of Do-not-disturb
Automatic Call Acceptance
Automatic Call Acceptance On/Off
Function Key for Automatic Call Acceptance
Attention Tone for Automatic Call Acceptance
Call Acceptance Time for Automatic Call Acceptance
Boss/Secretary Function
Procedure when Calling the Boss Telephone
Switching Boss/Secretary Function on Boss Telephone On/Off
Secretary Key on Boss Telephone
Boss Key on Secretary Telephone
Switching Boss/Secretary Function for All Secretary Keys Off
Function Key for Switching Boss/Secretary Function Off
Follow-me
Switching Follow-me On/Off
Function Key for Follow-me
Call Deblocker (Incoming) – VIP Numbers
Call Deblocker (Incoming) On/Off
Function Key for Call Deblocker (Incoming)
Targeted Exchange Line Access
Targeted Exchange Line Access Variants
Initiating Targeted Exchange Line Access (A – Function Key Exchange Line)
Initiating Targeted Exchange Line Access (B – Function Key Exchange Line)
Initiating Targeted Exchange Line Access (C – Function Key Exchange Line MSN)
Function Key for Targeted Exchange Line Access (A – Function Key Exchange Line)
Function Key for Targeted Exchange Line Access (B – Function Key Exchange Line)
Function Key for Targeted Exchange Line Access (C – Function Key Exchange Line MSN)
Targeted VoIP Access Point
Initiating a Targeted VoIP Access Point
Function Key for Targeted VoIP Access Point
Group Functions
Detailed Information about Group Functions
Logging the Telephone In/Out
Logging Telephone Out of All Groups
Function Key for Group Function
Function Key for Logging Out of All Groups
Display of the Group Status
Hotel Function
Function Areas of the Hotel Function
Configuring the Hotel Function
Check/Change Room Status on Hotel Reception Telephone
Performing Check-in on Hotel Reception Telephone
Configuring Wake-up Time for Room on Hotel Reception Telephone
Querying Call Charges for Room on Hotel Reception Telephone
Printing Interim Invoice for Room from Hotel Reception Telephone
Blocking External Telephoning for Room on Hotel Reception Telephone
Performing Check-out on Hotel Reception Telephone
Configuring Wake-up Time on Hotel Room Telephone
Querying Call Charges on Hotel Room Telephone
Function Key for Hotel Room on Hotel Reception Telephone
Function Key for Hotel Room on Hotel Room Telephone
InterCom Announcement/Hands-free
InterCom Announcement Procedure
Performing InterCom Announcement
Function Key for InterCom Announce-ment
InterCom Hands-free Procedure
Performing InterCom Hands-free
Function Key for InterCom Hands-free
InterCom Permission On/Off
Function Key for InterCom Permission
Configuration Switchover
Configuration Switchover Manually
Function Key for Configuration Switchover
Loudspeaker Announcement
Performing Loudspeaker Announcement
Function Key for Loudspeaker Announcement
Macro
Macro Execution Procedure
Function Key for Macro
Display Presentation during Macro Execution
Memo
Creating a Memo
Retrieving a Memo
Function Key for Retrieving a Memo
Pickup
Perfoming Pickup
Performing Pickup during Call
Function Key for Pickup
Power Dialling
Power Dialling Procedure
Performing Power Dialling
Cancelling Power Dialling
Attention Tone for Power Dialling
Function Key to Initiate/Cancel Power Dialling
Project Assignment
Detailed Information about Project Assignment
Initiating a Project Assignment
Performing Project Assignment during a Call
Function Key for Project Assignment
Configuring a List for Project Assignment
Exporting a Project List
Importing a Project List
Room Monitoring
Initiating Room Monitoring
Ending Room Monitoring
Function Key for Room Monitoring
Relays
Relays On/Off
Function Key for Switching Relays On/Off
Calling Line Identity Restriction (CLIR)
Function Key for Calling Line Identity Restriction (CLIR)
Call Forwarding
Call Forwarding Variations
Kinds of Call Forwarding
Switching Call Forwarding for Subscribers On/Off
Function Key for Call Forwarding for Subscribers
Switching Call Forwarding for External Numbers On/Off
Function Key for Call Forwarding for External Numbers
Call Restrictor (Incoming) – Robinson Numbers
Call Restrictor (Incoming) On/Off
Function Key for Call Restrictor (Incoming)
Power Save Mode
Automatic Activation of Power Save Mode
Power Save Mode Activation Depending on Configuration
Function Key for Manually Activating Power Save Mode
Power Save Mode Link to Phone Lock
Phone Lock
Phone Lock On
Phone Lock Off
Function Key for Phone Lock
Scheduled Call
Opening Scheduled Call List
Configuring Scheduled Call as Schedule Reminder
Configuring Scheduled Call as Call Reminder
Accepting Scheduled Call as Schedule Reminder
Accepting Scheduled Call as Call Reminder
Editing Existing Scheduled Calls in Scheduled Call List
Deleting Existing Scheduled Calls from Scheduled Call List
Function Key for Scheduled Calls
Text before Answering
Variants for Text before Answering
Text before Answering for Group On/Off
Function Key for Text before Answering for Group
Text before Answering for external number On/Off
Function Key for Text before Answering for external number
Door Functions
Performing Door Functions
Function Key for Door Functions
Waiting Field Function
Configuring a Waiting Field
Sequence for Call Acceptance in Waiting Field
Waiting Field Reception On/Off
Function Key and External Waiting Field
Function Key for Internal Waiting Field
Function Key for Switching Waiting Field Reception On/Off
Attention Tone for Waiting Field
Speed Dialling
Application Options for Speed Dialling Keys
Function Key for Speed Dialling
Automatic Speed Dialling Pick-up
Display of the Registration Status
Voice Mail and Fax Boxes of the PBX
Voice Mail and Fax Boxes
Opening the Message List of a Voice Mail/Fax Box
Listening to Recordings
Sending a Telefax as E-mail
Dialling from the Message List of the Voice Mailbox
Deleting Messages
Function Key to Open a Voice Mail/Fax Box
Attention Tone for Voice Mailbox
Readiness of Voice Mail/Fax Boxes
Readiness of Voice Mail/Fax Boxes On/Off
Function Key for Readiness
Configuration-Dependent Control
Configuration-Dependent Control On/Off
Function Key for Configuration-Dependent Control
Voice Memos in Voice Mailboxes
Function Key for Recording Voice Memos in Voice Mailboxes
Distribution of Messages
Function Key for Distributing Messages
Announcements for Voice Mailboxes
Create a New Announcement for a Voice Mailbox
Edit an Existing Announcement for a Voice Mailbox
Delete an Existing Announcement for a Voice Mailbox
Call Information for New Voicemail Messages
Separator Tone for New Voicemail Messages
Remote Access to a Voice Mailbox
Executing Remote Access to a Voice Mailbox
Remote Access to a Voice Mailbox On/Off
Function Key for Remote Access to a Voice Mailbox
Message Forwarding from a Voice Mailbox
Message Forwarding from a Voice Mailbox On/Off
Function Key for Message Forwarding from a Voice Mailbox
Substitute Function for Voice Mailboxes
Substitute Function for Voice Mailboxes On/Off
Function Key for the Substitute Function for Voice Mailboxes
Archives for Voice Mail and Fax Boxes
Moving a Message into the Archive of a Voice Mail/Fax Box
Opening the Archive of a Voice Mail/Fax Box
Deleting Messages from the Archive of a Voice Mail/Fax Box
Settings
Identification
MSN
Protection from Unauthorised Access
Configuring User PIN
Configuring a Function Lock
Configuring Settings Lock
Display and Backlight
Language of the Telephone
Display Backlight
Brightness
Adjusting Contrast
Switching the Inverse Display View On/Off
Showing of Names Only
Calibrating the Display
Date and Time
Time Format
Date Format
Adjustment from winter and summer time
Call Signalling
Ring Signal
Function Key for Ring Signal
Flashing Display Backlight for Call Signalling
Function Key for Call Signalling by Flashing Display Backlight
Ringtones
Determining Different Types of Calls
Configuring Ringtones
Ringer Volume Automatically
Call Charges
Currency
Cost per Call Unit
Receiver and Headset
Receiver Volume
Headset Operation On/Off
Function Key for Headset Operation
Headset Ringing
Headset Volume
Menu and Function Keys
Restricted Menu Selection
Accessibility of Second Key Level
Function Key for Shift
Exchanging or Moving Function Keys
Service and Maintenance
Firmware Update
Firmware Update Options
Initiating Manual Firmware Update
Initiating Instant Firmware Update via Update Server
Distributing Firmware
Saving Firmware as File on PC
Selecting a PBX
Initiating PBX Synchronisation
Deleting Data
Restoring Factory Setting
Deleting Charges
Deleting Personal Data
Diagnostic Functions
Performing Line Check (BERT)
Determining the services on the PBX